The 4 Stages of Construction Project Management

Published On 27/07/2023
Author : Kinjal Shah

When you’re managing a construction job, there are certain objectives you should consider. Just like in any project, you accomplish overall project success by breaking it down into phases. The following are four steps you can take to organize a successful construction project management project.


There are four parts to designing a construction project. It’s the project manager’s responsibility to make sure your design meets with building codes and other regulations.

  • The concept. What are the needs, goals and objectives of the project? You’ll be making decisions based on the size of the project, the site allocated for the build and the actual design of what you’re building. This is comprised of a list for each room or space under consideration, including all critical data.
  • The schematic design. The schematic design is a sketch that identifies the various parts, materials, sizes, colors, textures, etc. It includes the floorplan, elevations, etc. and even a site plan.
  • Design Development (DD). Design development requires research. What are the materials to use? What equipment will be needed? How much are the materials? What is the material take-off? Once you have a design, you’ll need to use information from construction drawings and documents from the previous stage to create a bill of quantities which will specify the materials and labor that’s required. Knowing local building codes and adhering to them will be important at this stage.
  • Get the contract documents together. These are the final blueprints and construction specs. These will be used by outside contractors to bid on the job.


  • Assign a project manager. If the project manager hasn’t already been determined, you’ll want to establish it now. Sometimes a project manager is on board early and participates in the first stages of a project, while other times they aren’t hired until the design is complete.
  • Determine the rest of the personnel. Find a contract administrator or the person who helps the project manager. A superintendent is also needed to keep everything on schedule in terms of the materials, deliveries and equipment. Superintendents are also on-site to deal with construction activities. Finally, you want to have a field engineer, which is more of an entry-level position to deal with paperwork.
  • Investigate the job site. Conduct a site analysis to understand the social, climatic and demographic variables that might affect your construction project.


By this point, you’ve established your team and you’ve planned for the construction and materials necessary to complete it. Now you must purchase those materials and equipment. Depending on the organization, procurement might be the responsibility of the general contractor or subcontractors.

This is the stage you’ll be working with purchase orders, which are used as an agreement between the buyer and the seller.


Finally, you’re ready for the build! But first, set a preconstruction meeting to deal with work hours, the storage of materials, quality control and site access. Then get everyone on the construction site and set up as needed.

You’ll need to create a payment schedule and a process to deliver payments. This information needs to be transparent, not only to meet financial obligations but to maintain a happy and productive workforce and environment. Make sure your work orders are detailed enough to avoid misunderstandings between you and your contractors.

The last part of the project is after the construction is complete and the occupants move into or take ownership of the site. You must make sure all their requirements have been met, and usually provide a warranty period to make that arrangement official and binding.